Accounts Receivable (AR) Specialist
Position Summary:
We are seeking a detail-oriented Accounts Receivable (AR) Specialist to support billing and collections functions, ensuring timely and accurate processing of invoices, payment applications, and related documentation. This role requires strong organizational skills, the ability to work independently, and a proactive approach to managing financial records and communications.
Key Responsibilities:
- Prepare and process customer invoices and monthly billing applications in a timely and accurate manner
- Review general ledger expense coding and clear AR-related entries for accuracy and compliance
- Assist in reconciling customer accounts and resolving billing discrepancies
- Maintain accurate records and documentation related to AR transactions
- Monitor aging reports, follow up on outstanding balances, and communicate with internal stakeholders and external customers as needed
- Archive and transmit financial documents and reports, ensuring compliance with record-keeping policies
- Support preparation of financial and operational reports such as weekly usage or assignment summaries
- Ensure all assigned administrative calendar items are completed accurately and on schedule (e.g., weekly/monthly tasks)
- Collaborate with team members on financial workflows and provide support to related accounting functions as required
Qualifications:
Education:
- High school diploma or GED required
- Additional education or certification in accounting or finance is a plus
Experience:
- Minimum 2 years of experience in accounts receivable, billing, or general accounting
- Prior experience with financial reporting, invoicing systems, or client billing processes preferred
Technical Skills:
- Proficiency in Microsoft Office Suite, especially Excel and Word
- Familiarity with financial software such as Viewpoint, Spectrum, Procore, or similar systems is preferred
- Experience with PDF forms and digital filing tools (e.g., Smartsheet, Adobe Acrobat) is a plus
