Accounts Payable Specialist
We are seeking a detail-oriented and experienced Accounts Payable Specialist to manage full-cycle AP functions with a focus on efficiency, accuracy, and compliance. This role requires a proactive mindset, strong organizational skills, and the ability to navigate a fast-paced, deadline-driven environment. Effective communication and cross-functional collaboration are key to maintaining strong vendor relationships and supporting the overall financial operations.
Position Summary
The Accounts Payable Specialist is responsible for processing and managing high-volume vendor invoices, expense reports, and payments. This position plays a critical role in ensuring timely and accurate financial transactions while maintaining compliance with internal policies and procedures. Flexibility to work overtime as needed is required.
Key Responsibilities
- Verify accuracy of vendor invoices, allocate to appropriate general ledger accounts, and submit for approval.
- Review approved invoices, vouchers, and check requests for compliance before posting to the financial system.
- Audit and process employee expense reports, ensuring adherence to internal policies and required documentation.
- Respond to vendor statements and inquiries; investigate and resolve discrepancies.
- Process and print checks daily; prepare and process payment batches for checks, ACH, and wire transfers.
- Assist with ad hoc projects and support broader finance and accounting functions as needed.
- Provide administrative support and perform additional responsibilities as assigned.
Skills & Competencies
- Excellent verbal and written communication skills with a professional demeanor.
- High level of accuracy, attention to detail, and strong organizational abilities.
- Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
- Demonstrated problem-solving skills and ability to take initiative.
- Strong commitment to client service and continuous improvement.
- Maintain confidentiality of sensitive information.
- Flexibility and adaptability in a dynamic work environment.
Education & Experience
- Bachelor's degree or equivalent work experience preferred.
- Minimum of 2 years of experience in high-volume accounts payable or general accounting.
- Experience in legal or professional services settings a plus.
- Solid understanding of accounting principles and relevant software systems.
